Project Manager Job Description
Location: 7902 Birnam Line, Arkona ON N0M 1B0
Established in 1973, Birnam Excavating Ltd. is a privately owned, family run company engaged in the sewer, watermain, road building and general contracting industry. Our work involves upgrading key infrastructure under the ground in addition to providing quality surface works, as well as mechanical systems, process works, water and wastewater and general infrastructure projects.
In your role as the Project Manager, your main goal is responsible for overseeing the entire construction project, which spans from the time the contract is won through completion at the end of the warranty period. In order to ensure that the project is completed at an exceptional level of quality, the Project Manager must continually plan, organize, direct, control and evaluate the activities of every Employee, subcontractor and person who works directly on the project.
The successful candidate will be responsible to perform a wide range of human resources services, including but not limited to:
All positions in the category of Senior Management must have a high level of responsibility, a degree of flexibility, and are self-directed to a large extent. Therefore, communication and teamwork is essential. Positions in this category incorporate more abstract responsibilities and personal abilities, rather than a strictly defined and unchanging list of tasks. Jobs may span several organizational functions and roles as required to meet the needs of Birnam Excavating Ltd., and these functions may evolve or be augmented over time. Any proposals made, orders processed or other work completed by the Project Manager is subject to the approval of the Company President or the Controller. In the position of Project Manager, Employees will be considered responsible for the following
Project Management Responsibilities/Duties:
Ensure overall quality of the project is at a high level
Ensure that all Employees work safely
Live up to Birnam’s mission and values
Maintain positive public relations with all stakeholders
Monitor job progress and usage of materials, supplies and human capital daily; keep notes
Schedule the project in logical, achievable steps
Have skilled knowledge of jobs, blueprints, specs, and all other documents essential to the project
Participate in pre-construction meetings and follow up on issues raised
Organize Crews on an ongoing basis
Plan for bad weather, delays, emergencies, and other events requiring a prompt and firm response
Notify Project Coordinator for the release of materials as scheduled
Continually update COO on job status
Order and schedule subcontractors, equipment rentals, trucks, and others as needed
Locate dump sites before job starts if Superintendent not on project
Review quantities on-site with Engineer for payment certificate; produce pay certificates with Controller and follow up with Engineer as needed
Notify Engineers & Inspectors regarding planned construction schedules & changes
Follow up on any extras, missing items, safety issues, damage claims or challenges
Complete monthly site safety inspections for each Crew
Confer with Engineer regarding job issues
Confer with Ministry of Labour regarding safety issues
Act as a sounding board for Employees- solicit feedback, ideas, respond to inquiries, etc.
Respond to inquiries/concerns/issues/etc. from homeowners and other parties
Help motivate the Crews- provide positive feedback, maintain first-name basis with Crew members
Take photos and videos of the job site for liability & for PR purposes
Meet with Municipal Engineers & prospective clients to generate job leads and positive PR
Review all Q&S Surveys, follow up as needed.
General Office & other Responsibilities/Duties:
Make recommendations on any staffing concerns, training needs, workplace conflicts, or other issues
Be the “eyes & ears” of the Office, report relevant information back from the job site
Assist in the development of promotional materials (e.g.: brochures)
Work closely with the Superintendent, COO, Controller, and Project Coordinator
Maintain confidentiality in all aspects of work
All other duties as assigned.
Progressive experience of a least 8-10 years in an HR Leadership capacity.
Extensive knowledge of Health & Safety requirements for a business of 50-100 employees.
Experience supporting the HR function in a unionized setting, and/or construction industry preferred.
Health & Safety certification/expertise considered a strong asset for this position.
Knowledge, Skills and Abilities
Excellent interpersonal skills with an ability to work in a respectful manner with a diverse community of staff.
Outstanding written and verbal communication skills to communicate clearly and adapt style and content for intended audiences in a professional manner.
Knowledge of human resource principles and practices.
Ability to work in a manner that models best practices in confidentiality standards.
Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations.
Detail-oriented with an ability to function and process information with high levels of accuracy.
Ability and willingness to stay abreast of technological developments.
Discretion, tact, and maturity to deal with highly confidential subjects or issues.
Ability to employ a systematic and efficient approach to work.
Ability to take responsibility for own work and ensure that deadlines are met, and outcomes are achieved.
Ability to identify opportunities for improvement, while being open to trying new ideas and working methods.
Intermediate to advanced computer skills in Word, Excel and Outlook.
Communication & interpretation of ideas & info.
Social skills- rapport, instruction, active listening, etc.
Ability to plan ahead, generate ideas/solutions
Ability to effectively lead a team
High stress/responsibility tolerance
Ability to stay focused in the midst of chaos
Knowledge of H&S policies & procedures
Ability to network effectively
Strong work ethic
Knowledge of use of tools/ equipment
High School education is recommended. A post-secondary diploma or degree in Civil Construction or Construction Engineering is highly desirable. Experience of 5 to 10 years in the field of Project Management is required. Extensive experience will be considered in lieu of formal education. The Project Manager must have a basic understanding of standard office technology, including telephones, internet, scanners and copiers, mobile technology, and Windows-based computer software and hardware (especially Microsoft Office). All Employees will be given training in WHMIS, First Aid/CPR and other safety courses as required. The Project Manager will receive any necessary training as required for the fulfillment of their responsibilities and duties, but is also expected to show initiative and take leadership when faced with a knowledge gap. To facilitate the enhancement of their essential abilities, the Project Manager may be afforded opportunities to attend off-site training sessions. For the safe operation of company vehicles, it is necessary that Employees in the position of Project Manager possess an Ontario Class G Driving License or higher. A clear driving record must be maintained once hired.
Hours of Work
Monday through Thursday – 8AM to 5PM
Friday’s – 8AM – 4:30PM
Birnam Values Diversity
Birnam invites applications from all qualified individuals. Birnam is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at firstname.lastname@example.org.
Please Note: We thank all applicants for their interest; however, only those chosen for an interview will be contacted.